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What is FCA and how does it work?

FCA stands for Free Carrier,  an international trade term (Incoterm) that defines the point at which responsibility transfers from Qogita to you.

Under FCA, Qogita delivers goods to your nominated carrier at our Netherlands warehouse and handles the Dutch export declaration. From that point, all responsibility passes to you.

What Qogita provides

  • Goods ready for collection at our Netherlands warehouse

  • Commercial invoice

  • Packing list

  • Collection slot confirmation

  • Dutch export declaration (filed by Qogita on your behalf)

  • Movement Reference Number (MRN) — provided to you for your records

  • Exit confirmation (CC599C) — Qogita receives this directly from Dutch Customs once your goods have physically left the EU. This is the primary document evidencing export for Dutch VAT purposes

You are responsible for:

  • Appointing a freight forwarder or carrier to collect goods from our warehouse

  • Arranging and paying for international freight to your country
  • Handling customs clearance and import duties at your destination

  • Ensuring goods meet local rules in your country, including: registration, labelling and expiry requirements

  • Obtaining all documentation required to import goods into your destination country, see below

  • Providing carrier documentation (CMR, airway bill, or bill of lading) to Qogita within 24 hours of the goods departing the EU

  • Confirming your intended export route and port or airport of exit from the EU to Qogita before collection. If your freight forwarder will transport the goods through another EU country before exporting (e.g. trucking from the Netherlands to a French airport), you must notify Qogita in advance. A T1 customs transit document will be required for that road leg and must be confirmed before collection
  • Notifying Qogita if your freight forwarder's address is in the Netherlands. Additional checks are required before zero-rated VAT can be applied in this scenario

What Qogita cannot provide:

  • Certificates of Origin

  • EUR.1, A.TR

  • Certificates of Free Sale
  • Certificates of Conformity
  • Declarations of Conformity
  • Halal Certificates
  • Any other destination-specific documentation

If you have specific requirements; such as batch codes, expiry dates or language requirements,  you must inform Qogita prior to placing your order. We will discuss what is feasible but cannot guarantee provision.

Before placing an FCA order, you will need: 

  • A freight forwarder or nominated carrier with experience in Netherlands collections

  • Clarity on the documentation and import compliance requirements for your destination country

  • Your intended export route and port or airport of exit from the EU

  • Note: you do not need an EORI number for the export step as Qogita handles this

  • Qogita advises a minimum order of €5000 for FCA collections

Dangerous goods

Some products on Qogita are classified as dangerous goods (aerosols, flammables, certain HBC items). If your order includes DG-classified items, additional documentation and restrictions may apply depending on your chosen shipping mode. Any requirements must be discussed with your Qogita representative prior to ordering. 

What happens if export cannot be confirmed

Qogita files the Dutch export declaration and expects to receive the CC599C directly from Dutch Customs once goods exit the EU.

If Qogita does not receive the exit confirmation within 14 days of the expected departure date and you cannot provide supporting documentation, Qogita may issue a supplementary VAT invoice for Dutch VAT at 21% on the full order value.

Please ensure your freight forwarder is aware of the export route and timing requirements before collection.

 

For questions about FCA eligibility for your market, contact support@qogita.com.