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What is EXW and how does it work?
EXW stands for Ex Works; an international trade term (Incoterm) that describes who is responsible for what in a cross-border transaction.
What EXW means for Qogita orders
When you buy under EXW terms, Qogita makes your goods available at our Netherlands warehouse. Qogita advises a minimum order of €5,000 for EXW collections.
From that point, all responsibility passes to you.
⚠️ EXW is only suitable for buyers who are experienced in international trade and import/export compliance. You are responsible for all export and import steps, including filing customs declarations and ensuring your goods can legally enter your destination country. If you are not experienced in this, we recommend our global distribution partner route instead.
What buyers are responsible for when purchasing under EXW
- Appointing a freight forwarder to collect goods from our warehouse and file the Dutch export declaration on your behalf
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Obtaining all documentation required to import goods into your destination country
- Handling customs clearance and import duties at your destination
- Ensuring goods meet local rules in your country, including: registration, labelling and expiry requirements
- Arranging and paying for international freight to your country
- Sharing the Movement Reference Number (MRN) with Qogita once your export declaration is accepted - this is required for VAT zero-rating on your order
What you need before placing an EXW order
- EORI number (required to file the Dutch export declaration)
- Freight forwarder name and contact details
- Preferred collection date/shipping mode
- Clarity on documentation and compliance requirements for your destination country
What Qogita can/can't provide
| What Qogita provides | What Qogita cannot provide |
| Goods available for collection at our Netherlands warehouse | Certificates of Origin, EUR.1, A.TR |
| Commercial invoice | Certificates of Free Sale or Conformity |
| Packing list | Declarations of Conformity |
| Collection slot confirmation | Halal Certificates |
| Any other destination-specific documentation |
If you have specific requirements such as batch codes, expiry dates or language requirements — you must inform Qogita prior to placing your order. We will discuss what's feasible but cannot guarantee provision.
For questions about EXW eligibility for your market, contact support@qogita.com.