1. Qogita Support
  2. Claims and In-Transit Protection

Raising a claim

Learn how to raise a claim if you're not satisfied with your order

While we aim to provide a smooth and seamless wholesale shopping experience, we understand that things may not always go as planned, so we want to make submitting a claim as easy as possible for you.

If you do find that all or part of your order has not arrived as expected, you will have the option to make a claim for your order. We'll look into all claims made within 30 days of delivery. However, claims made after 15 days from receiving your order may not be approved.

To begin the claims process, please follow these steps:

  • Visit your “Orders” section in your account and select the relevant order.
  • Search for the "Something wrong with your order?" next to the invoice summary.
  • A “Make a Claim” button should be visible if at least one of the sales was invoiced. Click on it and follow the instructions below.

Step 1 - Start a New Claim

You can select the affected GTIN by clicking on the search bar in step 1.  After clicking on the search field, you can start typing the product name or GTIN to find the items you need. 

The system will automatically select the right seller for the GTIN that you selected. If multiple sellers supplied the selected GTIN, you can specify the correct seller in the drop-down menu. 

Screenshot 2024-01-18 at 16.51.43

Step 2 - Enter the Quantity of Affected Items

Once you have selected the item for which you need to raise a claim, you will be asked to choose the reason for the claim from the drop-down menu provided. This menu will contain different options to specify the nature of the issue you are experiencing. After selecting the appropriate reason, you will then need to enter the affected quantity of the item.

Make sure to include all claims reasons, even if two different issues affect the same GTIN, by adding the product twice.

If multiple products were affected in the shipment, you can add more products to your claim by selecting and typing in the search box at the bottom of step 2. 

If you need to add all of the products in a shipment to claim, you can easily do so by clicking the "add all products from shipment to claim" button. 

Screenshot 2024-01-19 at 12.22.16

Step 3 - Upload Evidence

In order to process a claim, we require you to add evidence of the issue. Without providing evidence, we may be unable to accept your claim, and you may risk it being invalidated. Claims with clear evidence tend to be processed faster, so we recommend you add as much evidence as possible to demonstrate the issue and avoid delays in your claim resolution.

As guidance, please see what evidence we ask for:

  • Item(s) not as expected
    • Photos of the shipping package (internal and external - images must include all shipping labels, and all labels must be legible)
    • Photos of affected items (images must include EANs)
  • Item(s) not received
    • Photos of the shipping package(s) and label (internal and external - images must include all shipping labels, and all labels must be legible)

More detailed evidence suggestions will be added as soon as you select the issues affecting the ordered items.

Step 4: Additional Notes (optional)

Sometimes the issue may not be fully encapsulated by the evidence or options available, so we allow you the opportunity to add any extra notes to support your claim. If there's something important that may not be obvious from the evidence alone, it's helpful to include an explanation here. This way, we can speed up the claims process and get things sorted more quickly.

Step 5: Submit Claim

If you're happy that all information added to your claim is correct, and all necessary evidence has been provided, you can confirm your claim by clicking the ‘Submit claim’ button.

What Happens After I Submit My Claim?

After we receive your claim and supporting evidence, our claims process typically takes around 5 to 10 business days as we raise a claim with our sellers and mediate on your behalf.

If we need any additional information or something is unclear, we'll contact you to clarify as part of our review process.

We'll do our best to process your claim in a timely manner, however, there may be situations where it takes us a little longer to complete our investigation. We will always keep you updated throughout the process, and we are happy to respond to any questions you may have while your claim is ongoing.

Once your claim has been approved, you will receive a refund directly to your cash wallet, where you can then withdraw the funds to your bank account, and a credit note will be added to your order summary that you can download for your records.